Move In with Confidence: Tenant Inventory Checklist

Moving into a new rental is exciting but before you unpack the kettle and hang your photos, there’s one task you shouldn’t overlook: the inventory. Whether it’s furnished or unfurnished, your new home should be thoroughly documented at the start of your tenancy. It’s not just admin; it’s your best safeguard when it comes to getting your deposit back.

Here’s how to carry out a thorough, tenant-focused inventory that keeps things fair and transparent.

Don’t skip the walkthrough

Most landlords or agents will provide a check-in report when you move in. But don’t rely on it blindly, walk through the property before you settle in. Use your phone or tablet to record a video walkthrough, opening cupboards, flushing toilets, switching on lights, and zooming in on flooring, paintwork and appliances.

It’s your visual timestamp, just in case questions arise later.

What to check, room by room

Walls and ceilings: Look for existing scuffs, stains or cracks. Are there pinholes or chipped paint? Document even minor wear.

Floors and carpets: Note any marks, threadbare patches or dents from previous furniture.

Windows and doors: Check locks work, hinges are smooth, and whether there’s condensation, mould or cracked seals.

Kitchen: Open every cupboard and drawer. Test appliances—do the oven lights work? Does the fridge seal properly? Is the hob clean and fully working?

Bathroom: Look out for signs of mould, chipped tiles, dripping taps or loose toilet seats.

Furniture: If furnished, note the condition of each item, including soft furnishings. Take close-ups of existing wear.

Garden/balcony: If included, check for broken fences, unkempt lawns, or left-behind furniture.

Photograph everything, and label clearly

Take well-lit, time-stamped photos and keep them organised by room. Use cloud storage or a folder with named images so you can share easily if needed. The more detailed your records, the better protected you’ll be against any dispute later.

Check the metre readings

Gas, electric, and water metre should all be recorded on day one. If your agent hasn’t done this, take your own clear photos and notify them in writing. It ensures your bills start from your actual usage, not the previous tenant’s.

Report anything quickly

Spotted something not mentioned in the report? Email your landlord or agent within the first few days, attaching photos. This sets the record straight early and avoids grey areas later.

Keep copies safe

Save all communications and your signed inventory somewhere secure and accessible. It’ll come in handy not just at check-out, but if repairs are needed during your tenancy.

Need a home that feels like yours from day one? Let’s find your perfect place. Look at our latest listings.